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The Accounts Payable Coordinator for the Sr. Processing Team supports the RSC Sr. Processing team by managing procedural and administrative tasks, which ensure timely processing of purchase order (PO) backed invoices and compliance with generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements.


-Overseeing and coordinating day-to-day activities of the Accounts Payable Sr. Processing team, including:

-Ensure Sr. Processors are processing PO backed invoices in a timely and accurate manner and adjusting work assignments, as needed.

-Review the Interface Daily Balancing report prepared by the Sr. Processors and work with the department contacts on timely resolution of invoices on hold and rejected in the interface.

-Coordinate and oversee training of new employees and contractors.

-Hold weekly team meetings with Sr. Processors to understand team challenges and listen to ideas for process improvements to be communicated to the AP Supervisor.

-Interpreting and resolving problems for vendors, restaurant management and RSC personnel.

-Prepare periodic summaries and performance metrics for management and team.

-Attend and lead cross-functional meetings.

-Support testing for system releases and automation efforts.

-Assist with other ad hoc requests, as needed.

-Perform month-end duties, including:

-Utilities Review and adjustments.

-Post Intercompany adjusting journal entries.

-Respond proficiently and timely to inquiries from other departments, including Operations and Finance.

-Provide teamwork support as needed, ensuring required month-end transactions, journal entries and accruals are completed timely and accurately.

-Prepare monthly GL account reconciliations as assigned, researching and resolving any variances. Ensure recons assigned to team are completed timely and accurately.

-Work with Supply Chain to support supplier enablement initiatives for electronic invoicing, as needed.

-Ensure that controls are functioning properly in order to maintain an adequate control environment.

-Identify and implement process improvements and efficiencies.

-Maintain effective communications and interactions among all areas of the Accounts Payable staff and management. This also includes effective communication with other departments.

-Assist the Supervisor and management teams with special projects, audits, and special requests.


-Three (3) to four (4) years of experience in the administrative and procedural functions of Accounts Payable.

-Strong knowledge of the iBuy web portal for invoice processing.

-Proficiency in Oracle and Microsoft applications, including Windows, Outlook, Excel, Word, and other Office applications.

-Thorough knowledge of Accounts Payable functions.


-Bachelor’s Degree in Finance, Accounting, or Business highly preferred.


-Excellent attendance record.

-Strong leadership and interpersonal skills, helpful teamwork attitude.

-Excellent written and oral communication skills.

-Professional collaboration with management, restaurant support center personnel, restaurant management, and third-party contacts.

-Demonstrate the ability to responsibly complete multiple and diverse tasks, while meeting strict deadlines in a fast-paced, high-pressure environment.

-Ability to make good decisions while working under pressure in a fast-paced, high-volume environment.

-Sense of urgency & willingness to make tough decisions.


-Previous experience in restaurant or hospitality a plus.