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JOB OVERVIEW:

The Legal Assistant (Contracts) supports the efforts of the Darden Law team by communicating with others, researching issues, completing various forms, and drafting legal documents. S/he tracks and ensures completion of various legal activities. The Legal Assistant (Contracts) serves as a point of contact for various customers (e.g., Outside Counsel, internal Darden teams) in responding to requests for information. Work is performed under the supervision of an attorney.


ROLES AND RESPONSIBILITIES:

Provides support for legal issues to Darden Law Function team members:

- Supports one or more attorney(s) and/or Contract Manager and/or Paralegal by performing activities including responding to requests, researching issues, obtaining pertinent information, and drafting/completing forms and documents.

- Manages legal files; creates hard-copy files and electronic file documents; maintains physical files and electronic databases.

- Uploads information into information systems.

- Composes correspondence from very brief written or verbal information with minimal supervision; reviews, edits, and formats documents.

- Runs reports using information systems (e.g., Oracle, Serengeti, IBPM, Ariba); may create documents including summaries, graphs, and charts; shares reports with members of the law team (e.g., attorneys).

- Coordinates interaction between one or more parties (e.g., Darden Law, Outside Counsel), including the scheduling of conference calls and meetings.

- Receives and pursues information; responds to requests from attorneys with information obtained by reviewing legal documents and exploring data in files/databases.

- Interfaces with Darden RSC functions (Supply Chain, Finance, IT, International Business Development) and Brand Leaders to obtain status of various commercial issues related to or ongoing deals.

- Identifies and tracks the progress and status of various commercial transactions; ensures that deadlines are not missed by members of the team.

- Supports members of the legal team by preparing expense reports and responding to expense audits; may make travel arrangements.

- Composes correspondence from very brief written or verbal information with minimal supervision; reviews, edits, and formats documents.

- Runs reports using information systems (e.g., Oracle, Serengeti, IBPM, Ariba); may create documents including summaries, graphs, and charts; shares reports with members of the law team (e.g., attorneys).

- Coordinates interaction between one or more parties (e.g., Darden Law, Outside Counsel), including the scheduling of conference calls and meetings.

- Receives and pursues information; responds to requests from attorneys with information obtained by reviewing legal documents and exploring data in files/databases.

- Interfaces with Darden RSC functions (Supply Chain, Finance, IT, International Business Development) and Brand Leaders to obtain status of various commercial issues related to or ongoing deals.

- Identifies and tracks the progress and status of various commercial transactions; ensures that deadlines are not missed by members of the team.

- Supports members of the legal team by preparing expense reports and responding to expense audits; may make travel arrangements.

- Sorts and prioritizes mail

- Manages calendars as assigned

- Answers/returns calls from the regarding legal issues in order to collect information and route calls; records clear, concise and accurate messages as needed.

- Drafts legal documents and/or completes various legal forms (e.g., letters, memorandums, NDAs, SOWs, Franchise templates).

- Maintains integrity and confidentiality of confidential data, materials, communication, and information.


REQUIRED TECHNICAL SKILLS:

- Prior experience as a Legal Secretary/Assistant required.

- Knowledge and ability to use computers and various programs and information systems (e.g., MS Office Suite, Adobe).

- Knowledge and understanding of common legal terms, policies, rules, regulations, and laws within the practice area.

- Knowledge of legal terminology and legal environments.


REQUIRED EDUCATION:

-High school diploma or equivalent required*; Associates degree preferred

*Equivalent education, training, or experience may be considered


OTHER KEY QUALIFICATIONS:


PREFERRED SKILLS AND EXPERIENCE:

- Ability to complete work accurately

- Ability to multi-task

- Ability to organize and plan work/tasks

- Ability to organize things (e.g., files)

- Ability to plan and prioritize based on changing demands and needs

- Ability to reprioritize in a fast-paced environment

- Ability to respond quickly to urgent requests

- Ability to synthesize data and determine appropriate follow-up actions

- Ability to use other office equipment (e.g., scanners, typewriters, etc.)

- Ability to work across organizational boundaries

- Ability to work constructively with others in a high intensity work environment

- Ability to work independently

- Ability to work with minimal supervision

- Communication Skills (General Written, Verbal) (Proficient)

- Business Writing Skills (Proficient)

- Ability to use Computer Based Databases

Customer Service Skills (Proficient)

- Detail Orientation

- Flexibility

- Follow-up Skills (Proficient)

- Internet-based research skills (Intermediate)

- Willingness and ability to work in a fast-paced environment

- Willingness to be assertive